Meetings & Incentives

---Japan. Exceeding Expectations---


November 2008   


Meet Japan 2009

A Unique Inspection Trip for Association Executives

Japan MICE Seminar

Minneapolis and Chicago: A Big Success!

*** Upcoming Event ***
Washington, D.C., January 2009

Meetings and Incentives Do's and Deals

Great Tokyo Meeting Packages in Two Locations!

New Otani Hotel

The Peninsula Hotel

2009 World Summit of Gastronomy

Fashionable Food at Tokyo International Forum

Destination Report: Kyoto

World Heritage Site Offers World Class Experience

Japan Headlines

Japan ranked No. 5 in the world for International Conferences 2007

Winter Illumination Lights up Japan


Hosted Buyers Program for international convention decision makers,
February 26 — March 5, 2009

The Japan Convention Bureau (JCB), a division of the Japan National Tourist Organization (JNTO), in cooperation with Japan's International Convention Cities, invites association executives and international meeting planners to come to Japan next February to March as our guests to participate in "Meet Japan", Hosted Buyers Program 2009.

For selective international convention decision makers who are considering Japan as a site for their events, February 26 — March 5, 2009 are dates to save. To help promote Japan as an international convention destination, JNTO is pleased to offer the "Meet Japan" Hosted Buyers Program. If you are planning to hold an international convention in Japan in the near future, seriously investigating the possibility, or currently holding or preparing to hold a convention here, this program is for you. It offers the opportunity to visit Japan's beautiful regional cities and appreciate their superb convention and tourist amenities. You'll learn first-hand about the warm hospitality and unique charm of each of Japan's diverse Convention Cities.

Participant Qualifications
  1. President, general secretary or a member of site selection committee of an international organization.
  2. An international organization has a Japanese branch or members who are actively seeking to hold the event in Japan.
Package Includes business-class round-trip air fare to Japan and transportation, accommodation (six nights) and meals during the program.
*Not Included: Airport taxes, meals not specified and items of a personal nature.

Application Deadline Monday, January 5, 2009 (JST)

How to Apply If you are interested in this program, please contact the following JNTO office by e-mail, fax or mail and provide us with your profile. Upon receipt of your contact, we will respond to you for further details.

Ms. Miki Motegi-Hall, Convention Manager
Japan Convention Bureau, New York Office
One Rockefeller Plaza, Suite 1250
New York, NY 10020, USA
Phone. +1-212-757-5641 ext. 21    Fax. +1-212-307-6754

This event is supported by JAPAN AIRLINES and All Nippon Airways Co., Ltd.

Japan MICE SeminarMinneapolis and Chicago: A Big Success!

Zabrina Hazeltine, CMP

Japan Convention Bureau (JCB) conducted Japan MICE Seminar on October 29 in Chicago and October 30 in Minneapolis.

We welcomed a guest speaker, Ms. Zabrina Hazeltine, CMP, Vice President of Hamilton Group Meeting Planners Inc, who shared with her experiences in planning conferences in Japan using an excellent PowerPoint presentation. In the past 8 years, she has run/is going to run the following conferences, and all went successfully, exceeding her expectations, thanks to her hard work to understand the difference in culture.

  1. Yokohama Pan Pacific Hotel, 2000 Feb.
  2. Tokyo Inter Continental Hotel, 2003 Sept.
  3. Osaka New Otani, 2006 June
  4. Osaka Hyatt, 2006 Oct., site visit, pre-planning
  5. Participated in Meet Japan, an inspection trip visiting Tokyo, Chiba,
    Kanazawa, Osaka, Kyoto, March 2005
  6. Yokohama Inter Continental, Pan Pacific and Convention Center, 2006 Sept.
  7. Osaka New Otani, 2007 Sept.
  8. Osaka New Otani, 2007 Oct.
  9. Japan Oct 2009 (pending) searching for availability
  10. Tokyo Oct 2010 (pending)
  11. Japan Oct 2010 (pending)

Before her presentation, JCB introduced planners to the previously unknown faces of Japan. Both PowerPoint presentations are available on CD-ROM. Please contact us at to request a copy. Japan MICE partners which attended the events promoted their products/services and answered all questions from planners.
Attending Partners are:

All Nippon Airways
American Airlines
Hiroshima Convention &
Visitors Bureau
Hotel New Otani Osaka

Imperial Hotel
Japan Airlines
Keio Plaza Hotel Tokyo
Kobe City

Kyoto City
Nippon Express Travel USA
Okura Hotel & Resorts
Osaka Convention and
Tourism Bureau

Japan MICE Seminar in

For association executives and meeting planners in Washington D.C.,
Please keep the evening open on January 29th, 2009!

The Old Residence of Ambassador, the Embassy of Japan

The preserved-residence is used only for government related events on special occasions. One focal point of the residence is the beautiful Japanese garden. At the seminar, we will have a guest speaker, presentation by JCB and an interactive trade mart with Japan MICE partners including airlines, hotels, DMCs and local city convention bureaus. For any inquiries about the seminar, please contact us at

Meetings and Incentives Do's and Deals – Meeting Packages at Hotels in Tokyo
Hotel New Otani Tokyo
Situated in a serene corner of the bustling city, the New Otani is surrounded by a ten acre Japanese Garden dating back to the 16th century. From now through March 31st, 2009, two of the Hotel's three towers are offering a Stay and Meeting Package.
Stay and two (2) days meeting
         $480* per person in the Garden Tower
         $580* per person in the Main building
This deal includes: Breakfast, Lunch, Dinner, Whiteboard, Projector Screen, Conference Kit for each Participant (5 sheets of A4 paper, ballpoint pen), KIOSK (Coffee/Tea, Mineral Water, Candy)
For more information, please contact:
New Otani Hotels North America Sales Office
Tel: 1-646-216-2186, Fax: 1-646-216-2188
The Peninsula Tokyo
Located in the heart of downtown Tokyo, this hotel offers not only impressive views of the Imperial Palace, but an exceptional Meetings Package!
From $150* per person for four (4) hours
        $250* per person for eight (8) hours
        $650* with one night stay
This offer includes refreshment breaks, lunch and more! For more information, please visit:

*All prices based on ¥100=$1.00 exchange rate.
2009 World Summit of Gastronomy
An event intended to promote a wide
variety of cuisines from all over the world, Tokyo Taste, the World Summit of Gastronomy, will be held at the Tokyo International Forum on February 9 - 11, 2009.

Official Site:

Tokyo Convention & Visitors Bureau
JNTO "Tokyo"        

Tokyo International Forum

The host city of Tokyo was recently lauded by Michelin Guides as "the brightly shining capital of gastronomy": in their 2007 guide to Tokyo, 150 restaurants were awarded with stars, far more than any other city in its guide book series.

In recent years, sushi and other Japanese food has become increasingly popular all over the world as both delicious and healthy. But Japanese food is far more than sushi, and one of the purposes of this summit is to showcase the wide variety and possibilities of Japanese foodstuffs, creative methods of cooking and coming culinary trends.

Just like fashion is presented to the world in the collections of Paris, Milan and New York, this new World Summit of Gastronomy aims to become a "Food Fashion Show" and will invite gather international stars like "chef of the century" Joel Robuchon from France, Ferran Adria, the Spanish opinion-leader of the gastronomical world, and Tetsuya Wakuda of "Tetsuya's" - Australia's hardest place to get a table. Together with Japanese chefs, they will perform various demonstrations during the 3-day event, and there will be plenty of tasting booths as well. A true feast for all five senses!

This international cooking event will be the first of its kind in Japan and in Asia - an excellent opportunity to visit the Capital of Gastronomy.
Destination Report: Kyoto

The ancient capital of Kyoto is very different from the modern city of Tokyo. Full of historical and cultural charms, its beauty is very well recognized by the whole world. As Japan's old capital for over 1,200 years, Kyoto is one of Asia's top tourist destinations, but it is also a very popular city for large-size conventions in medicine, science, administrative affairs and other fields.

Official Site:
Kyoto Convention Bureau
Kyoto Winter Special
JNTO "Kyoto"

Kyoto International Conference Center
Hyatt Regency Kyoto
Westin Miyako Kyoto
Hotel Granvia Kyoto
The Garden Oriental Kyoto
Toei Movie Land

A city that can handle anything from intimate meetings to full-scale United Nations conferences
The Kyoto International Conference Center, where the Kyoto Protocol was concluded in 1997, is famous for its peaceful architectural style, but there are many other convention facilities as well, catering for everything from a few dozen participants to several thousand. The city also has around 380 hotels and Japanese-style inns with a capacity for up to 50,000 guests, including the Hyatt Regency Kyoto, which is popular with VIPs, the venerable Westin Miyako Kyoto, where Prince Charles and the late Princess Diana once stayed, and the Hotel Granvia Kyoto, which is conveniently located next to Kyoto Station and renowned for its excellent service.

"Only in Kyoto" reception venues
There are options aplenty for unique receptions as well. The Garden Oriental Kyoto is a refurnished old residence against the backdrop of a five-storied pagoda - a wonderful setting for elegant parties. Another luxurious party venue, Azekura, is right next to a 1,300-year-old shrine and offers the best view of the town from the top of a hill. The Toei Movie Land offers theme parties with ninja shows, fireworks and other attractions among the sets to samurai movies. Other options that are sure to leave your guests highly satisfied include traditional performances by maiko, temple receptions for special occasions, etc.

14 world cultural heritage sites and other excursion plans
Kyoto is of course full of famous tourist spots like Kinkakuji, the Golden Temple, and the other world cultural heritage sites, but it also offers a wide range of opportunities to touch the real soul of Japan by, for example, visiting a 130-year-old traditional machiya townhouse dressed in a kimono, practicing calligraphy or experiencing a tea ceremony in a temple garden, or even strolling around the fascinating old alleys of the Gion quarter together with maiko.

One of Japan's major convention cities, Kyoto is easily accessed from Kansai International Airport (KIX) in 75 minutes by train, or 95 minutes by limousine bus. Several other cities with a very different flavor are also close by: the historical port of Kobe is less than an hour away by bullet train, and Osaka, known as "the kitchen of Japan," is just 15 minutes away. And apart from all the charms of the city itself, another great factor is the Kyoto Convention Bureau, which with its 40 years of experience really knows how to meet any need of conference organizers.

Japan Headlines

Japan ranked No. 5 in the World for International Conferences 2007

According to statistics published by the Union of International Associations (UIA) in Belgium for the year 2007, 448 international conferences were held in Japan in 2007, a record increase from 166 in 2006, making Japan the 5th-ranked conference nation in the world. In the cities ranking, Tokyo, which is contending for the 2016 Olympics, came in 8th place.
Since the start of the Visit Japan Campaign (VJC) in 2003, the number of foreign visitors to Japan has been increasing steadily, with 8.35 million visitors in 2007. JNTO has been working with convention cities all over the country to attract more international conferences to Japan, and as these brilliant results show, our efforts to increase the exposure of Japan as a MICE destination are clearly bearing fruit.
Further to the achievements of VJC, the Japanese Government established the Japan Tourism Agency (JTA) on October 1. JNTO will continue to cooperate with this new agency to make Japan ever more attractive as a MICE destination.

Related Link:
UIA statistics press release
Japan Tourism Agency

Winter Illumination Lights up Japan:

The start of the Christmas season in mid-November also means the start of various light festivals all over Japan. This is a very beautiful time to visit for shopping and dining.

Fuyu no Hotaru Festa
         Nov. 15, 2008 - Jan. 11, 2009
         Hamamatsu Visitors and Convention Bureau
Hiroshima Dreamination
         Nov. 17, 2008 - Jan. 3, 2009
         Hiroshima Convention & Visitors Bureau
Sapporo White Illumination
         Nov. 28, 2008 - Feb. 11, 2009
         Sapporo Tourist Association
         Sapporo Convention Bureau
         * The Sapporo Snow Festival will be held February 5 - 11, 2009.

Sendai Pageant of Starlight Sendai
         Dec. 1 - 31, 2008
         Tourism & Convention Bureau
Kobe Luminarie
         Dec. 4 - 15, 2008
         Kobe Convention & Visitors Association
Juhyo Lightup
         Dec. 27, 2008 - Jan. 3, 2009
         Association of Zao Hot Springs Tourism
         JNTO "Zao"


For more Japan travel information, visit

* Disclaimer
The JNTO Newsletter is published as a complimentary service to our valued partners in the travel and convention sectors. The opinions expressed do not necessarily reflect the official view of JNTO. While every sincere effort is made to ensure accuracy, readers should confirm price and schedule information directly with the relevant organizer.
All information is subject to change without notice. Neither JNTO nor any holder of copyright to the Information shall be held responsible in any way whatsoever for any loss or misunderstanding, either direct or indirect, that is incurred as a result of utilizing the Information.

© Japan National Tourist Organization


Japan Convention Bureau
Japan National Tourist Organization
Tel: 212-757-5641 ext. 21
Fax: 212-307-6754